1. Getting the Data From Freezerworks

    The mapping macro generates one map per freezer box, but it's quickest to pull the data out by one freezer at a time.

    • Log in to Freezerworks. If you don't know how, you should get help from Tara (queen of the Freezer people)
    • From the Samples menu, choose Search by Location
    • Select the Freezer you want to export. Leave the Rack, Box, Position boxes blank to select all of the samples in the freezer.
    • Open the Import/Export menu and choose Export Data.
    • Double-click the Map Maker export format.
    • Make sure the Field Delimiter is still tab and the Record Delimiter is return and that Include Header Record is checked.
    • Click the Save & Export button and note where you save the file for the next step
  2. Creating the Freezer Data File in Excel
    • Open a new Excel worksheet
    • Choose Data > Get External Data > Import Text File
    • select the freezerworks file you created in step 1
    • click Finish to accept the defaults and import the data
    • Fill the empty Subdivision 5 column with spaces:
      • enter a space in the top of the column (probably cell C2)
      • select that cell and everything below it (shift + cmd + down arrow)
      • choose Edit > Fill > Down
    • Sort the data by position
      • Select all of the data (cmd + A or edit > select all)
      • Choose Data > Sort
      • Sort by Subdivision 1 Position, then Subdivision 2 position, then Subdivision 3 Position with a Header row
  3. Create a Map of the Data for a Box
    • If you plan to save, create a copy of the MapMaker Blank.xls file. You can find it in the 'Freezerworks Webinars' folder on transfer if necessary.
    • Copy and paste the rows corresponding to a single box from the freezer worksheet into the 'Paste Data' worksheet of the Map Maker file. The shelf column should be blank because we don't use that subdivision.
    • Press ctrl + a to activate the magic. The data in the Paste Data tab will be transformed into a map of the box on the Map tab.
    • Print or save as you like. (you may need to redefine the print area to include the line numbers)
Department of Microbiology
School of Medicine
University of Washington
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